Packed conference rooms, flicking screens, keyboards being clicked, and somewhere in the corner, a frustrated employee typing the same thing for the third time. That is the struggle to catch a match, a muffled sentence from a meeting.
Minutes later, another employee is noticed squinting at handwritten meeting notes. They might be working to decipher a scribbled line.
The above scenarios are those we often encounter in organizational setups. As a professional, you may have observed them too. But what if we tell you about a way that can smooth such organizational operations? A way that lets employee enhance their work productivity.
Well, we are not talking about any magic here. We are discussing on-screen image-to-text conversion. If you’ve heard the term for the first time, stick with us until the end of this post. As we are about to lift the curtain, what is on-screen text conversion, and what benefits does it bring to organizational settings?
What is On-Screen Text Conversion?
On-screen text conversion refers to the process of extracting text from images, videos, audio, scanned documents, handwritten notes, and other sources for various purposes.
The process is carried out using various modern technologies, such as:
- OCR (optical character recognition): To extract text from images.
- Speech-to-text: Used for extracting text from audio or calls.
- Live captioning and subtitling: Used for displaying text in real-time during videos, calls, or presentations.
Whatever technology you use, the purpose remains the same:
“Making content digitally readable and usable so it can be edited, searched, shared, and analyzed.”
Core Operational Benefits of On-Screen Text Conversion
So, you have delved into what on-screen text conversion is. Next, we will shed light on how it can benefit an organization’s operations.
1. Improved Workflow Efficiency
Data entry is one of the most continuous but hectic tasks in organizational operations. It is needed for record-keeping, making physical documents editable, digitizing files so teams can work collaboratively, and many more.
However, manual data entry requires a significant amount of time from professionals and is also prone to human error. This impacts both the organization’s budget and work productivity.
But on-screen text conversion can protect productivity. Instead, it not only protects but also plays a vital role in enhancing workflow efficiency.
The following examples will help you better understand the concept.
Example 1: Manual Typing Sucks
Suppose you are a professional who has taken snaps of essential data and statistics during an online meeting. Now, you have to circulate them as a report to stakeholders. You are short on time and have other tasks to attend to as well. Manually typing them will take a lot of your time.
That is where on-screen text conversion will come into play. Using an OCR-powered image-to-text converter tool, you can transform those snaps into editable digital formats within seconds. The rest will be a bit of formatting or additional information that you want to add. This way, screen text conversion helps you complete tasks that might take hours in seconds, ultimately improving work efficiency.
Example 2: Talking is Faster than Typing
In organizational settings, having lengthy audio calls and voice notes regarding project updates is a common practice. However, sometimes, the person speaking is so fast that it becomes difficult to understand and note down the information all at once. They have to stop, rewind, and listen to things repeatedly, which wastes time and impacts workflow efficiency.
That is where on-screen text conversion comes into play.
Using speech-to-text tools, one can convert audio files or voice notes into editable, formatted files that can be easily used for further purposes.
2. Better Information Retrieval
Retrieving information from non-editable and physical documents is another task for professionals working in organizational settings.
On-screen text conversion makes information retrieval easier by transforming papers or other content into editable file formats. This allows professionals to retrieve information from them by entering a few keywords in the search field.
3. Improved Record Keeping
On-screen text conversion is also beneficial for maintaining accurate records. Consider how easy it will be to manage compliance and documentation when things are stored in a searchable text format.
For example, finance teams in an organization can use OCR to process receipts, invoices, and other financial documents. Doing this will enable them to create a searchable, time-stamped ledger for every transaction.
Likewise, legal and HR departments can log employee interviews or depositions. They can have text files ready for future compliance review.
For whatever purpose an organization uses on-screen text conversion, the result is clean, organized, and reliable digital trails.
4. Cost Saving
On-screen text conversion also helps organizations reduce costs. As you know, for manual typing and record-keeping, labor is required, for which organizations have to pay.
Moreover, physical record keeping and document management also require specific storage space, which is a significant expense for many organizations.
But when these documents are transformed into digital files, you can store millions of them on a single device. Additionally, it becomes easy for you to share them with others and collaborate in real time.
5. Enhance Security
Last but not least, on-screen text conversion also helps organizations with document security. Think of yourself when the files are in digital format; how easy will it be to encrypt, track, and manage them?
You have complete control over the documents. It’s up to you to decide who you want to provide document access to and to what extent. Moreover, you can easily password-protect them.
Bottom Line
On-screen text conversion benefits organizations in various ways. It helps them enhance workflow efficiency and make information retrieval easier. Moreover, it also helps in reducing costs and lets organizations enhance document security.
If you are a professional working in an organizational setting, consider using on-screen text conversion. You will see how beneficial it is to enhance productivity, particularly in areas such as data entry and document digitization.